Executive Committee Panelists

The Executive Committee (EC) is comprised of the Meeting Chair, the Panel Chairs, the Panel Vice Chairs and the At-Large Members. The EC process is very similar to the Discussion Panelist process, with a few additions, and a few extra deadlines.

Prep Work & General Info

Preliminary Grading

Pre-Meeting

Discussion Meeting

Post-Meeting

Before April 25, 2025

April 25 - May 30, 2025

May 30-June 22, 2025

June 23-26 & June 30-July 2, 2025

July 2-7, 2025

Before getting started, familiarise yourself with the review process, Hubble and its instruments, the types of proposals you will be reviewing, and who to ask for help!

During this phase, you will:

Be assigned as Primary Reviewer, Secondary Reviewer or Grader for a subset of the proposals assigned to the EC.
Read all of your assigned proposals.
Enter numerical scores as preliminary grades for all of your assigned proposals.

Each proposal will receive up to 6 grades. STScI will use the grades to rank and triage the panel so that only the top proposals are discussed in the panel meeting.

During this phase, you will:

Prepare for the EC meeting.
Review all EC proposals listed for discussion (especially those you did not read for preliminary grading).
Consider whether you wish to raise a triaged EC proposal for discussion.

We strongly encourage you to use the SPIRIT tool to enter notes summarizing the strengths and weaknesses for your primary/secondary assignments.

Panel Chairs and Vice Chairs will also:

Set a schedule for your topical panel and communicate this to the panel ahead of the meeting.

First, the topical panels meet for 4 days. During the meeting, you will:

Facilitate the panel discussions, if you are a Panel Chair or Vice Chair.
Observe the panels, if you are an At-Large Member.
Discuss and observe discussions of Large Proposals by topical panels.

Then the EC meets for 3 days. You will:

Discuss EC proposals in turn and enter numerical scores as grades after each discussion.
Assess the final ranking of EC proposals for science balance.

During this phase, you will:

Write comments for every primary assignment (including triaged proposals).
Assist the primary reviewer with comments for every secondary assignment.
Read, check for consistency, and sign-off on comments for proposals in your topical panel (Chairs and Vice Chairs).

Please remember to remove review materials from your computer after the review.

Learn more about:

Useful topics from previous phases:

Learn more about:

Useful topics from previous phases:

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Useful topics from previous phases:

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Proposal Feedback Comments

Useful topics from previous phases: