| Before getting started, familiarize yourself with the review process, Hubble and its instruments, the types of proposals you will be reviewing, and who to ask for help! | During this phase, you will: - Be assigned as a Grader for a subset of the proposals assigned to the EC.
- Check for and report additional conflicts of interest with any of your assigned proposals ASAP.
- Read all of your assigned proposals.
- Enter numerical scores as preliminary grades for all of your assigned proposals.
- Take notes about the proposals which can be used by the Primary and Secondary Reviewers at the time of writing the feedback comments, and is particularly useful in the case the proposal is triaged and not discussed during the meeting.
- Report to the Science Policy Division, and as soon as possible, any proposal that you think should be disqualified for violating proposal guidelines (e.g. DAPR, page limits, font size, etc.). Not doing so in a timely manner, i.e. waiting to report it until after the proposal has been discussed, wastes precious review resources if the proposal ends up being disqualified.
STScI will use the grades received by each reviewer assigned to each proposal to rank and triage the proposals in the panel so that only the top proposals are discussed in the panel meeting. Additionally, you will: - Be designated as Primary Reviewer or Secondary Reviewer to fraction of your grading assignments.
- It is strongly encouraged to take notes summarizing the strengths and weaknesses for your primary/secondary designations during this phase, as you will be 1) leading the discussion of these proposals during the meeting, if they survive triage; 2) writing feedback comments on these proposals, regardless of triage status.
| During this phase, you will: - Prepare for the EC meeting.
- Review all EC proposals listed for discussion (especially those you did not read for preliminary grading).
- Consider whether you wish to raise a triaged EC proposal for discussion.
- Add notes to the "Remarks" section of SPIRIT to help with the feedback comments.
We strongly encourage you to use the SPIRIT tool to enter notes summarizing the strengths and weaknesses for your primary/secondary assignments. Panel Chairs and Vice Chairs will also: - Set a schedule for your topical discussion panel and communicate this to the panel ahead of the meeting.
| First, the topical panels meet for 4 days. During the meeting, you will: - Facilitate the panel discussions, if you are a Panel Chair or Vice Chair.
- Observe the panels, if you are an At-Large Member.
- Discuss and gather feedback from discussion panel on a subset of EC Proposals. It is at your discretion to decide for which proposals this feedback will be most useful, and how to distribute these subset of EC proposals amongst the discussion panelists, whether to solicit feedback from all the panelists, or to follow a primary/secondary scheme.
Then the EC meets for 3 days. You will: - Discuss EC proposals in turn and enter numerical scores as grades after each discussion.
- Use “Remarks” section in SPIRIT to write down your comments on the proposal, while the discussion is still fresh in your mind. This information will be used by the Primary and Secondary Reviewers at the time of writing the feedback comments.
- Assess the final ranking of EC proposals for science balance.
- Review team expertise for top ranked proposals.
| During this phase, you will: - Write feedback comments for every primary assignment (including triaged proposals). Reviewers are forbidden from uploading proposal content or review materials to Generative Artificial Intelligence (GAI) tools since this violates the confidentiality of the review process.
- Assist the primary reviewer with comments for every secondary assignment.
- Read, check for consistency, and sign-off on comments for proposals in your topical panel (Chairs and Vice Chairs).
- Write a brief panel report.
Please remember to remove review materials from your computer after the review. |
Important Dates and Deadlines: - Thursday April 16: HST proposal deadline
| Important Dates and Deadlines: - Friday May 1: SPD to release proposals and assignments
- Monday May 4, 12pm-2pm EDT: Virtual Panelists Orientation (EC members should also attend this)
- Friday May 8: Deadline for additional conflicts of interest
- Friday May 29: Deadline for EC preliminary grades
| Important Dates and Deadlines: - TBD, 12pm-2pm EDT: Chairs Orientation
- Friday June 5: SPD to release lists of which proposals will be discussed by the panels
- Friday June 5: SPD to release lists of which proposals will be discussed by the EC
| Important Dates and Deadlines: - Monday June 22, 10am-4pm EDT: Panel Meeting Day 1
- Tuesday June 23, 10am-4pm EDT: Panel Meeting Day 2
- Wednesday June 24, 10am-4pm EDT: Panel Meeting Day 3
- Thursday June 25, 10am-4pm EDT: Panel Meeting Day 4
- Monday June 29, 10am-4pm EDT: EC Meeting Day 1
- Tuesday June 30, 10am-4pm EDT: EC Meeting Day 2
- Wednesday July 1, 10am-4pm EDT: EC Meeting Day 3
| Important Dates and Deadlines: - Friday June 26: Deadline for Discussion panel comments
- Tuesday June 30: Deadline for EC sign-off of Discussion panel comments
- Thursday July 2: Deadline for EC proposal comments
- Tuesday July 7: Deadline for EC chair sign-off of EC comments
- Late July: STScI releases Cycle 34 Science Program.
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